Tag Archives: 23things

Thing 12: Google Drive

google_drive_l1

This week’s theme is ‘Office 2.0’ and we’re kicking off with Google’s attempt to replicate traditional office programmes: Google Drive (formerly Google Docs).

Google Drive offers versions of typical Office programs: Word documents, Presentations (see the posts on Prezi and Slideshare for other ways to create a presentation), Form builders, Drawing tools and Spreadsheets. DriveoptionsThey can’t do quite as many things as the programs we’re all used to, but are an easy, web-based way of working on documents – and you can download them easily as .doc files (Microsoft Word) or PDF files, among others. You can organise your files into folders, and they’re easy to manage and delete (especially if you’re used to the Google interface).

Many of us have to work on documents with colleagues, and the Google Drive allows this very easily. It’s useful if you work from a number of machines, and can’t remote desktop, as it saves you having to carry a USB stick and hope that the computer you’re using has the correct software to access your file: Google Drive documents are standard, as they are web-based.

One of the main purposes of Google Drive s to allow multiple people to edit the same document, spreadsheet or presentation without creating duplicate copies. Documents can either be uploaded from your PC or created from scratch within Google Drive and the fact that everyone can access the file in one place means that it is much simpler to edit and update. This can be very useful for researchers who are collaborating on a project; for example, and for this 23 Things programme the team used Google Docs to store and share post content and schedule.

This is quite useful for researchers who are working with colleagues in different countries, or librarians in different offices. The University of Sheffield have rolled out a number of Google services instead of their own internal email and other (expensive) collaborative tools, and have referred to themselves as “The University of Google”.

Task:
Accessing Google Drive is quite straightforward:

  • simply login with the same username and password that you would use to access your Google account. If you don’t have a Google account, you can quickly set one up by clicking here and completing the online form.
  • Once you have logged in to Google Drive, click ‘Create’ and choose what kind of document you would like to create – such as a spreadsheet, word-processing document or a presentation.
  • Create your document and it will save automatically, or you can force a save by pressing Ctrl+s.
  • Now you are ready to share your document, either with a colleague or even with another 23 Things participant if you wish! Click on the ‘Share’ button in the top right-hand corner of the screen.

Share

  • Change the ‘Who has access’ section from ‘Private’ to ‘Anyone with the link’ or ‘Anyone on the web’ IF you want to make the document completely public. If you’d like people to be able to edit, click ‘Can view’ and change to ‘Can edit’. This allows anyone with the link to edit the document. Click ‘Save’.

Accessoptions

  • In the ‘Add People’ box, enter the email address of the person with whom you would like to share the document and decide whether you will allow them to edit the document or just to view it. Click ‘Share’ and this person will now receive an email with a direct link to your document.

Addpeople

Compare this with last week’s Evernote and other file-sharing tools. Do you think it would be useful in your work at all?

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Filed under Office 2.0, Thing 12

Thing 7: Creative Commons Images and Flickr

If you’re looking for a place to store and share photographs, Flickr is great. You can upload photos taken from your phone, tag and share them with your friends, and organise and store them online. The Flickr Tour gives plenty of information.

There’s a whole group of Royal Holloway photos, and some services, such as Alumni Relations, use it to upload and share photos of their events.

But the copyright of the images on Flickr belongs to their creators – and it is up to the photographers to release the images for public use. Not just anyone can use the image because they can find it, without the creator’s permission this is copyright infringement.

Flickr provides its users with a Creative Commons search to find images which can be used.

Creative Commons licences are more flexible than traditional copyright law, and anyone can register for their original work to be licenced using one of the below options:

scottfisk.com

scottfisk.com

These licences allow for certain uses of original works, with certain conditions. This flowchart allows you to choose the right licence for your images. The icons are an easy way of working out what kind of licence an original work has. It’s easier for people who want to use images, and

Thing 7: Add Creative Commons images from Flickr to your blog

Copyright: bunchofpants. Flickr.

Copyright: bunchofpants. Flickr.

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Filed under Copyright, Week 3

Thing 6. Interact on Twitter

Now you’ve done Thing 5, you can move on to interacting on Twitter. Twitter can be difficult to get your head around at first, and the best way is to dive straight in. Finding people to follow, talking to your followers, keeping up to date are all part and parcel of Twitter, and once you’re in – you might not turn back…twitter cake

There are 6 different elements to this week’s task, do any or all of them!

  1. Make your first tweet.
  2. @mention someone else doing RHUL23.
  3. Send someone a direct message.
  4. Find something interesting and retweet it.
  5. Use #Hashtags to find information.
  6. Use #Hashtags to discuss.

The instructions on Interacting are here, and when you’ve done one or more of these things, update your blog with your opinions on how easy/useful you found them to be. Comment here to let us know whether your opinions on Twitter have changed – is it more or less useful than you thought it might be? Is it a fun or frustrating challenge to say what you want in only 140 characters?

Happy tweeting!

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Filed under Social Networking, Thing 6

Watch this space …

The full 23 things programme will be revealed in the next few weeks but in the meantime read the About page and take a look at this Prezi:

Copy of 23 things RHUL #RHUL23 on Prezi

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Filed under Introduction